Research Support Fund

Douglas College receives funding from the Government of Canada’s Research Support Fund program to support the ongoing costs associated with the management and administration of the Research and Innovation Office. The College currently supports several ongoing research projects that require management by the Research and Innovation Office, Finance and the Douglas College Library. The Research Support Fund offsets some of the costs associated with managing these grants and also supports the continuing evolution and deployment of research strategies throughout the College by assisting with research infrastructure–both through the office and through ongoing capital costs.

The Research Support Fund assists Canadian postsecondary institutions and their affiliated research hospitals and institutes with the expenses associated with managing the research funded by the three federal research granting agencies:

  • the Canadian Institutes of Health Research (CIHR);
  • the Natural Sciences and Engineering Research Council (NSERC); and
  • the Social Sciences and Humanities Research Council (SSHRC).

Every year, the federal government invests in research excellence in the areas of health sciences, engineering, natural sciences, social sciences and humanities through its three granting agencies. The Research Support Fund reinforces this research investment by helping institutions ensure that their federally funded research projects are conducted in world-class facilities with the best equipment and administrative support available.

Eligible institutions receive an annual grant through the fund to help pay for a portion of the central and departmental administrative costs related to federally funded research.

The program (formerly known as the Indirect Costs Program) was introduced in 2003 as part of the federal government’s strategy to make Canada one of the world’s top countries in research and development. It currently has a budget of $400 million and serves 150 postsecondary institutions across the country.

Examples of costs supported by the program are:

  • salaries for staff or students who provide administrative support for researchers and their projects;
  • training costs for workplace health and safety;
  • costs related to the maintenance of libraries and laboratories; and
  • administrative costs associated with getting a patent for an invention

The following is an overview of how Douglas College allocates the Research Support Fund:

Funding for fiscal year 2021-22: $457,128

RSF Expenditures by Category for Fiscal Year 2021-22

In support of Douglas College research facilities, the Research Support Fund offsets some of the expenses associated with capital acquisitions and maintenance of:

  • Research and innovation hubs at both the New Westminster and Coquitlam Campuses
  • The Research and Innovation office website

In support of Douglas College research resources, the Research Support Fund offsets some of the expenses associated with the purchase and maintenance of research-related software licences for:

  • NVivo
  • Cayuse Human Ethics
  • Passport Research Database
  • Vancouver Sun Historical Archive

In support of Douglas College management and administration of its research enterprise, the Research Support Fund offsets some of the expenses associated with:

  • The Research and Innovation Office (RIO)
  • Douglas College Applied Research in Education (DARE)
  • HiPE Research Committee
  • Douglas Open Repository (DOOR)

In support of Douglas College regulatory requirements and accreditation, the Research Support Fund offsets some of the expenses associated with:

  • Douglas College Research Ethic Committee (DCREB)
  • Douglas College Animal Care Committee (DCACC)

In support of Douglas College intellectual property and knowledge mobilization, the Research Support Fund offsets some of the expenses associated with:

  • Contracts Office
  • The maintenance and creation of policies governing research (i.e., intellectual property agreements, non-disclosure agreements)

 

RSF Grants and Allocations for Current and Previous Years

Eligible program expenditure category

Output (investment or expense of RSF grant funds)

Performance objective

Performance indicator

Target outcome

Research Facilities $54,616  Improve internal and external awareness of research being done at the College



 
Improved visibility of 'hubs' of excellence in research at the College  New research pages on the College website to highlight Research Centres and Institutes
      Refreshed information page and resources (DC Connect) for faculty researchers.   

15% increase in traffic on DC Connect 
      Create student resources page on website, including features of student-faculty collaborations and resources for SRA work  Pages written, approved and created 
      Create resources for faculty engaging in applied research to be available on DC Connect - industry and community partnerships, MITACS, and other relevant funding information  Pages written, approved and created 
      Baseline for number of page views established, views tracked for all pages  20% increase in number of views
      Improved visibility of student and faculty research at the College  Establish research 'stories' on 10 week rotation with Marketing and Communications

6 stories about faculty and student research per year

New and refreshed research pages on the College website, including links to SoPs, webpage about Research Centres & Institutes

10% increase in number of faculty and staff who attend research events and workshops

10% increase in number of research presentations at HS department and faculty meetings and on the research display board 
    Identify research and scholarship involvement and needs for faculty in Health Sciences (HS) Determine the level of research and scholarship involvement within the Faculty of HS

Identify specific knowledge, skills supports, and resources needed by faculty of HS to engage in research and scholarship
 
Increase in number of faculty involved in research, quality Improvement (QI), and research mentorship

10% increase in faculty engaged in some form of research or scholarship

10% increase in involvement in research 
    Improve management and application processes for internal research grants and the REB Improved access to SOPs related to research SOPs (Standard Operating Procedures) reviewed, rewritten and more easily available on DC Connect

20% increase in number of faculty who follow SOPs, and overall reduction in number of faculty who do not abide by SOPs
      Improved access to internal research grants  Increased number of applications for internal grants 
      Increased number of faculty who connect with RIO before engaging in research  20% increase in number of faculty who reach out to RIO before conducting research 
      Faculty using Cayuse REB platform

Cayuse forms, templates, etc. all uploaded and ready to use

Cayuse software tested with super users and implemented for use by all College users.

Research Resources $79,374  Improve ability of faculty to access necessary resources for conducting research Increased number of licences and databases to meet faculty research needs 5% increase on baseline usage (established in June 2019)

10% improvement in the utilization of research software and site  licences.

10% increase in the number of licenses secured for faculty use. 
Management and Administration $262,338  Improve faculty awareness and interest in conducting research  Increased number of faculty learning about research opportunities at the College and in the community

Increased number of faculty applying for internal and external grants

Faculty involvement in DARE projects

Increased number of HS faculty involved in health sciences research 
At least 2 workshops provided to faculty to support research

5% increase in internal research funding applications

5% increase in external research funding applications

At least 2 new / additional faculty engaged in DARE projects

10% increase in number of new projects or collaborations in HS
    Increase awareness of Douglas Applied Research in Education (DARE) at Douglas College and in the wider community  Attendance at open houses and individual inquiries to DARE

Increased number of community inquiries, referrals and projects 

Number of attendees at DARE open houses

Number of inquiries regarding applied research 

Number of referrals 

Number of inquiries from community 

    Improve student awareness and interest in participating in research as student research assistants (SRAs) Improved tracking of student research

Increased number of Douglas College students who are actively involved in research as SRAs

Increased visibility of student research

Increased demand for SRA opportunities at the College

Student involvement in DARE 
10% increase in number of workshops provided to students to support their work as SRAs

5% increase in number of students employed as SRAs

At least 5 students hired as Student Research Ambassadors

At least 5 events (online or in person) organized by Student Research Ambassadors

At least 5 students engaged in DARE projects  
    Increase collaborations with community organizations  Increased number of research affiliations with outside parties


Increased number of partnerships or collaborations with external health care and academic partners (HS)
10% increase in number of research affiliations


At least 2 new partnerships or collaborations formed with faculty in HS
    Improved access to and involvement in research-related events at the College Increased number of research-related events at the College (Cafes, conferences, book launches, etc)  5% increase in number of research-related events hosted at the College (Research Cafes, book launches, conferences, workshops, celebrations, etc)

10% increase in number of DC employees who attended Research Cafes and other events
 
Regulatory Requirements and Accreditation $60,800  Improved REB workflow Increased supports (templates, evaluation criteria, track changes) for both researchers and REB committee  20-30% decrease in initial REB review time

30-40% decrease in need for revisions

10-20% increase in volume of REB reviews annually
Intellectual property and Knowledge Mobilization   Increase the number and diversity of faculty on DOOR (Douglas Open Repository)






 
Increased number of faculty on DOOR

Improved distribution of faculties represented in DOOR

Increased number of scholarly resources on DOOR, specifically Indigenous research and creative works

Increased presence of Indigenous research at the College 

Increase presence of creative works (faculty and students) in DOOR
25% increase in faculty presence on DOOR



25% increase in faculty scholarship on DOOR

20% increase in creative works and Indigenous research on DOOR
Improve use and uptake of DOOR  Increased traffic on DOOR

Increased faculty use of primary sources (DC historical newspapers) in curriculum  (eg Sociology, History) via DOOR  
20% increase in traffic on DOOR
Increase presence of student capstone research papers, theses, and presentations on DOOR  Increased number of student research projects and presentations on DOOR 20% increase in student scholarship on DOOR
Create new collections to profile specific interdisciplinary research Create collections for Indigenous research, urban forums and other interdisciplinary research across faculties Populate DOOR with 2 new collections 
Improve information and resources to support DOOR  Complete library guide and improve online submission process for faculty and students  Post resources on the library website, DOOR website and RIO website 

Institutional Performance Objectives (Fiscal Year 2020-21)

 

Eligible program expenditure category Output (investment or expense of RSF grant funds) Performance objective Performance indicator Target outcome Reported Outcome
Research Facilities $80,000 Improve internal and external awareness of research being done at the College



 
Improved visibility of 'hubs' of excellence in research at the College New research pages on the College website to highlight Research Centres and Institutes

Target Met:

Research pages on Douglas website refreshed. Established web-page for new Menstrual Research group

Policies revised and currently in approval process. Will be promoted spring 2021

      Refreshed information page and resources (DC Connect) for faculty researchers. Information pages, application forms, and resources refreshed

15% increase in traffic on DC Connect

Target Met:

Forms and pages refreshed

23% increase in unique site visits on DC Connect over previous year

      Baseline for number of page views established, views tracked for all pages 20% increase in number of views

Target Met:

20.6% increase in number of views
29% increase in unique page views on Research page on public website FY (2020-21 vs 2019-20) 17% increase of unique page views of RSF page on public website
FY (2020-21 vs 2019-20

      Improved visibility of student and faculty research at the College Research pages on DC website refreshed

Establish research 'stories' on 10 week rotation with Marketing and Communications

6 stories about faculty and student research per year

New and refreshed research pages on the College website (Institutes, REB)

20% increase in number of faculty and staff who attend research events and workshops

10% increase in number of research presentations at HS department and faculty meetings and on the research display board

Target Met:
Research story rotation established, new feature story posted every 10 weeks on DC Connect
8 stories about faculty and student research posted
Established web-page for new Menstrual Research group.

Target Delayed:
Software provider delay with Canadian servers REB web page refresh to go live in April 2021

12 Health Science research presentations at Health Sciences research and scholarship meetings and department meetings between April 2020 and March 2021

    Identify research and scholarship involvement and needs for faculty in Health Sciences (HS) Determine the level of research and scholarship involvement within the Faculty of HS

Identify specific knowledge, skills supports, and resources needed by faculty of HS to engage in research and scholarship
 
Determine number of faculty involved in research, quality Improvement (QI), and research mentorship

Increase in faculty engaged in some form of research or scholarship

Increase in involvement in research

13 Health Science faculty acting as research mentors for all other faculty and students.

Target Met:

12% increase in number of Health Science faculty involved in research

    Improve management and application processes for internal research grants and the REB Improved access to SoPs related to research SOPs reviewed, rewritten and more easily available on DC Connect

10% increase in number of faculty who follow SOPs, and overall reduction in number of faculty who do not abide by SOPs

Target Partially Met:

13 SOPs revised and condensed into 11 SOPs

      Increased number of faculty who connect with RIO before engaging in research 10% increase in number of faculty who reach out to RIO before conducting research

Baseline for new inquiries about research at the College established.

27 inquiries into research funding at the College

      Streamlined forms for REB and application process REB forms, form letters, and other REB resources revised and uploaded on Cayuse software

Target Met:

Initial forms and templates ready for trial

Waiting on Canadian servers to be ready for upload and first use by experienced researchers

Research Resources $99,395 Improve ability of faculty to access necessary resources for conducting research Increased number of licenses and databases to meet faculty research needs 5% increase on baseline usage (established in June 2019)

10% improvement in the utilization of research software and site licences.

10% increase in the number of licenses secured for faculty use.

Target Met:

6% increase in reported usage of Library and DOOR.
15 NVivo licences have been installed on research laptops available to faculty and students.
Baseline established of 17 of 25 available licences in use.
Baseline established of 13 faculty requests for EndNote license

Management and Administration $368,703 Improve faculty awareness and interest in conducting research Increased number of faculty learning about research opportunities at the College and in the community

Increased number of faculty applying for internal and external grants

Faculty involvement in DARE projects

Increased number of HS faculty involved in health sciences research
At least 2 workshops provided to faculty to support research

5 percent increase in internal research funding applications

5 percent increase in external research funding applications

At least 2 new / additional faculty engaged in DARE projects

10% increase in new projects or collaborations in HS

Target Not Met: Decreased internal funding applications due to COVID (-69%).
13 in 2020-21 vs 49 in 2019-20 

Target Met:

36% increase in value of external funding received by DC faculty($189,860)
Grant applications submitted - 5 applications vs 4 last year

 

 

Target Met:
12% increase in new research projects or collaborations for HS this year.

 

    Increase awareness of Douglas Applied Research in Education (DARE) at Douglas College and in the wider community Attendance at open houses and individual inquiries to DARE

Increased number of community inquiries, referrals and projects
At least 2 faculties in the College aware of DARE and how to contact DARE PI (O'Laocha)

At least 2 new community based inquiries and one new community partnered initiative

Target Met:

3 additional requests for funding submitted in support of the New West Digital Inclusion Partnership.
MOU with Purpose Society and Mitacs partnership with the Canadian West Coast Chapter of the PMI

    Create a positive impact on Douglas College community and partnering organizations and individuals via involvement with DARE Have a positive impact on DC learning and education through experiential learning opportunities, case studies, research findings and educational material creation

Have a positive impact on the organizations and individuals with whom DARE partners

1 case study published and at least 5 students involved in experiential learning

 


As identified by the organization

Target Met:

Digital Inclusion Partnership including the City of New West., Purpose Society, Homeless Coalition of New Westminster, New Westminster Literacy Round Table, Ministry of Children and Families

    Improve student awareness and interest in participating in research as student research assistants (SRAs) Improved tracking of student research

10% increase in the number of workshops provided to students to support their work as SRAs

 

5% increase in the number of students employed as SRAs

 

5 students hired as student research ambassadors           

A minimum of 5 events or workshops organized by the student research ambassadors

At least 5 students engaged in DARE projects


Target Not Met:

15.8% decrease in SRA positions compared to 2020-21, but increase of 27.8% over 2018-19. Decrease most likely due to COVID constraining research projects

Target Met 30% in reported student involvement in research outside of class. 8 students hired as student research ambassadors 32 faculty involved in supervising or working with SRAmbassadors SRAmbassadors participated in 30+ workshops, conferences, metings with mentors, and college events 17 online events organized by SRAmbassadors
8 presentations provided by SRAmbassadors
9 social media accounts set up to promote student research
2 SRAs involved in DARE projects

    Increase collaborations with community organizations Increased number of research affiliations with outside parties

Improved process of creating contracts and agreements with outside partners

Increased number of partnerships or collaborations with external health care and academic partners (HS)

10% increase in number of research affiliations
 

 


At least 2 new partnerships or collaborations formed with faculty in HS

Target Met:
Affiliation agreement signed with Fraser Health Authority Increase from 10 to 11 in research affiliations. (10%)
1 faculty approved as FHA Affiliated Researcher
Target Not Met:

1 partnerships formed with faculty in HS

    Improved access to and involvement in research-related events at the College Increased number of research-related events at the College (Cafes, conferences, book launches, etc) 5% increase in number of research-related events hosted at the College (Research Cafes, book launches, conferences, workshops, celebrations, etc)

10% increase in number of DC employees attended Research Cafes and other events

10% increase in number of participants in High Impact Practices in Education initiatives (# research salons, # workshops, # conferences)

Target Met:

2019-20-2 research cafes and 1 conference increased to 8 research cafes in 2020-21.
Increase in research cafe/conference attendance from 2019-20 (75-80 attendees) to 180 in 2020-21. Increase to 23 presenters in research cafes from 6 in 2019-20.

A week long series of 7 events about the wide-ranging social impacts of COVID-19. Events included panels,community dialogue sessions a student research showcase and keynote address. There were over 400 in attendance across the 7 events.

Regulatory Requirements and Accreditation $51,400 Improved REB workflow Increased supports (templates, evaluation criteria, track changes) for both researchers and REB committee 20-30% decrease in initial REB review time

30-40% decrease in need for revisions

10-20% increase in volume of REB reviews annually
24 applications and 14 amendment requests (last year-24 approvals) Insufficient information on amendments.
Baseline established
Intellectual property and Knowledge Mobilization $5,000 Increase the number and diversity of faculty on DOOR (Douglas Open Repository)






 
Increased number of faculty on DOOR

Improved distribution of faculties represented in DOOR

Increased number of scholarly resources on DOOR, specifically Indigenous research and creative works

Increased presence of Indigenous research at the College

Increase presence of creative works (faculty and students) in DOOR
50% increase in faculty presence on DOOR



30% increase in faculty scholarship on DOOR

20% increase in creative works and Indigenous research on DOOR
Target Met:
Over 280% increase in faculty profiles.
Faculty scholarship increase from 194 March 2020 to over 994.
Less than 5 indigenous works last year to over 30 this year.
    Improve use and uptake of DOOR

Increased traffic on DOOR

Increased faculty use of primary sources (DC historical newspapers) in curriculum (eg Sociology, History) via DOOR

50% increase in traffic on DOOR

Target Met:

39% increase in page views. This indicates increase in usage of primary source collections.
Additionally DC newspapers and newsletter collection became part of a federated search box on the main Arca site. This will increase visibility, access and use.

    Increase presence of student capstone research papers, theses, and presentations on DOOR Increased number of student research projects and presentations on DOOR 30% increase in student scholarship on DOOR

Target Met:

Increase of student works of excellence and capstone papers. 70% increase in student research posters over last year

Institutional Performance Objectives (Fiscal Year 2019-20)

Eligible program expenditure category

Output (investment or expense
of RSF grant funds)

Performance objective

Performance indicator

Target outcome

Reported Outcome

Research Facilities

$18,000 invested in upgraded Research and Innovation external and internal websites

 



19,000 invested in research facilities, including creation of a new highly visible and accessible Research and Innovation Office (RIO)

Increase in internal and external awareness of research being done at the College

Improve faculty and student access to information about research opportunities at the College

 









Improve visibility and accessibility of Research and Innovation Office

Marketing and communication strategy finalized 

Refreshed website fully integrated with the College main site page

Refreshed information page and resources (DC Connect) for faculty researchers

 

Research 'stories' established on 10 week rotation with Marketing and Communications
 

Number of people aware of the Research and Innovation Office

Research and Innovation web pages moved to the Institution's new platform by March 31, 2020

Baseline for number of page views established 

5-6 stories about faculty and student research per year

 

Establish baseline of awareness of Research and Innovation Office


Increase Research and Innovation Office's in-person and virtual traffic 

 

Institutions's new website platform ready for implementation

 

12 faculty stories completed (Including Fall & Winter Research Cafes)

 

Redesigned Research and Innovation site on College Intranet

 

Rewritten application and assessment forms and terms of reference for internal grants

 

Research and Innovation Office moved and upgraded and visibility and accessibility increased


















 

 

 

Research Resources

$131,000 invested in research databases, site licences and research software and hardware for the Library

Improve access to research resources for faculty

Improved utilization of research software and site  licences

Minimum 5 percent increase on baseline usage established in June 2019

Established strategies for determining faculty needs regarding publication and database access

 

 

Baseline established in fall 2019 faculty survey of usage by faculty of Library resources, databases and data analysis software

 

Database and resource purchases revised based on frequency of use and faculty demand

Management and Administration.

$245,000 invested in research support personnel

Increase faculty awareness of research opportunities
 
Increase number of affiliated organizations
 
Increase number of faculty who abide by SOP for external grant applications 

Increase number of external grant applications

Increased engagement in research and research funding opportunities

 

Number of  research affiliations with other organizations

 

 







Number of grant and award applications processed in fiscal year 2019-2020

10 percent increase in number of participants in High Impact Practices in Education initiatives (# of research salons, # of workshops, # of conferences)

 

Increase in research affiliations with external organizations


5 percent increase in research funding applications (internal and external)

 

2 Research Cafes and 1 research conference hosted, with approximately 20-30 at the research cafes and 50 at the conference in attendance (compared to 0 events in 2018-2019 fiscal year)

 

17 research partnerships established with external organizations (up from 14 in 2018-2019 fiscal year) as per faculty survey

 

5 external grants received (up from 2 in 2018-2019 fiscal year)

 

41% increase in internal funding applications from 2018-19 fiscal year

 











 

Regulatory Requirements and Accreditation

$33,000 invested in upgrade of Animal Health Lab

 

$1400 for Animal Care Committee personnel

 

$45,000 invested in Animal Health Lab simulator

 


$27,300 for REB personnel

Raise animal health lab to accreditation standards

 

Identify equipment to enhance research opportunities in Animal Health Lab.

 

Improve workflow of REB

Animal Health Lab meets accreditation standards

 

Installation of upgraded equipment in lab

 





REB workflow is improved

Accreditation standard achieved

 

At least one enhancement of research equipment in Animal Health Lab

 



REB application approval process time shortened to one month or less

Replacement of the counter tops and exam tables in the Animal Health Lab

 

Animal Health Lab meets CCAC, CVMA and CVBC accreditation standards

 

Syndaver simulator installed in Animal Health Lab

Partial progress towards meeting CCAC accreditation standard (to decrease requirement for live animals)

 

REB review process takes on average 2 to 4 weeks

Intellectual property and Knowledge Mobilization

$23,000 invested in salaries of supporting personnel, including: 
Contracts Manager
Institutional Repository Librarian
Librarian to provide workshops
Two student research assistants to assist with Institutional Repository

 

Improve the process of creating contracts and agreements with outside partners

 

Increase the presence of faculty research on the Douglas Institutional Repository (DOOR)

 

Increase awareness of research being done at Institution

Increase number of research agreements with outside organizations

 

Increase number of faculty profiles, conference presentations and publications on DOOR

 



Degree of outside awareness of research being done at Institution

 

Reputation of Institution

5% increase in number of research agreements with outside organizations

 

Faculty presence on DOOR increased by 50% 

 




Increased awareness of research at Institution

 

Increased reputation as Institution with faculty and students engaged in research

42% increase in number of research agreements (from 7 to 10) in fiscal year 2019-20

 

Faculty publications on DOOR increased by 51% and conference presentations by 26%

         

 

RSF Grant Allocations for Previous Years

Fiscal Year Total Amount Research Facilities Research Resources Management and Administration Regulatory Requirements and Accreditation Intellectual Property
2020-21 604498 80000 99395 368703 51400 5000
2019-20 541967 36754 131258 244585 106615 22755
2018-19 302252 60450 60451 120901 30225 30225
2017-18 17365     17365    
2016-17 26576     26576    
2015-16 36676     36676    
Douglas College Affiliated Organizations

Vancouver Coastal Health Authority Megaphone Magazine

Fraser Health Authority

Metis Family Services

Arts Council of New Westminster

Northeast Mental Health Team

Atlantic School of Theology

Providence Health Care
BC Ministry of Environment & Climate Change Strategy New Westminster Homelessness Coalition Society
British Columbia Civil Liberties Association South Asian Network for Secularism and Democracy The City of New Westminster
Canadian Mental Health Association The Lower Mainland Purpose Society for Youth and Families
Canadian Women’s Foundation Visual Arts Centre
Coast Mental Health West Coast LEAF
Deer Crossing the Ant Farm West Coast Chapter of the Project Management Institute
Good Samaritan Society Canada – Christensen Village